Operations Manager - Management Assistance (Teilzeit, 15–25 Stunden) (f/m/d)

We are looking for a structured, reliable, and hands-on person to support our team in day-to-day operations and help manage key internal processes. In this role, you will take responsibility across a variety of areas, including sales support, finance & administration, HR, procurement, logistics, and office operations.

You will work closely with the founders and the team to ensure that operational processes run smoothly. At the same time, you will help us execute, maintain, and improve internal workflows while keeping administrative topics well organized.

This role is ideal for someone who enjoys variety, likes organizing things, takes ownership, and wants to make a real impact in a small team.

The role additionally combines in-office and remote work, offering a great deal of flexibility (e.g. for mothers needing a flexible schedule).

Your responsibilities

Sales support / back office

• Identify potential customers and support research and lead preparation
• Coordinate appointments with warm leads in collaboration with the team
• Support administrative tasks related to sales processes and CRM maintenance
• Help ensure that sales operations are executed in a structured and efficient way

Finance & administration

• Prepare invoices and manage reminders / accounts receivable
• Support organizational topics related to payroll together with the external payroll provider
• Review basic topics such as travel expense reports and other preparatory documents
• Maintain monthly controlling and reporting based on existing structures
• Support day-to-day finance topics such as payments, open items, reconciliations, and administrative coordination
• Take on simple tasks in cash management, budget maintenance, and forecasting
• Prepare monthly materials for investor reporting

HR & people operations

• Support active sourcing of candidates
• Coordinate interviews and recruiting-related administrative processes
• Manage onboarding and offboarding processes
• Prepare contracts, amendments, and other HR-related documents
• Maintain employee master data in systems such as Personio and keep HR administration up to date

Procurement, hardware & logistics

• Support purchasing and order management
• Keep track of delivery dates and open orders
• Help plan available hardware and internal resources together with the team
• Pack and ship hardware
• Support smooth internal coordination around devices, stock, and logistics processes

Legal, compliance & special projects

• Prepare NDAs, contracts, and other standard legal documents based on existing templates
• Support non-technical organizational tasks related to certifications and documentation
• Help with grants, grant reports, and the preparation of relevant supporting information
• Support topics such as research premium documentation and administrative project coordination
• If needed, also support fundraising-related topics, such as investor research or setting up a data room

Office management & general operational support

• Support general office management topics
• Help prepare and coordinate events
• Take over backup responsibilities in administrative areas when needed
• Help ensure the team can work efficiently by keeping operational topics under control

What you should bring

• You work in a highly structured, reliable, and independent way
• You enjoy handling operational topics in a clean and organized manner
• You are comfortable switching between different areas of responsibility and setting priorities
• You have a strong sense for organization, processes, and administrative accuracy
• You are hands-on and willing to jump in wherever support is needed
• You handle confidential information responsibly
• You communicate clearly, professionally, and in a straightforward way
• You feel comfortable in a small team and enjoy taking ownership

Nice to have

• Experience in operations, back office, finance administration, HR administration, office management, or executive assistance
• Experience with tools such as Personio or similar HR systems
• Basic understanding of accounting, reporting, budget maintenance, or cash management
• Experience in a startup or dynamic small-team environment
• Interest in continuously improving processes and using modern AI tools for operational work

What to expect

• A highly diverse role with exposure to many areas of the business
• A relaxed, open, and pragmatic team
• Direct collaboration with the founders
• A high level of ownership and the opportunity to actively shape internal processes
• Modern tools and increasing use of AI in operational work
• Drinks in the office and team events
• A stable long-term perspective in a growing environment

Why this role is exciting

This role is ideal for someone who does not just want to “handle admin work,” but wants to actively help build an efficient, well-organized company behind the scenes.

You will work close to decision-making, contribute across many different topics, and play an important role in making sure everything runs smoothly internally — from finance and HR to logistics and sales support.

Autonoma aims to recruit people with passion, perseverance and integrity. We welcome applicants whose work experience doesn't exactly match the job description. Your skills and passion are more important and make you stand out - especially if your career has extraordinary developments and twists. At Autonoma, we value broad perspectives; people who think precisely and are not afraid to challenge assumptions. Apply!

Please send applications to david.gumpinger@autonoma.cloud